Bid & Grant Writing
Federal Contracting Resources
Crafting Proposals That Stand Out
Writing proposals for the federal government isn’t like pitching to a private client. To win bids and grants, you need to match your offer to agency goals, follow strict formats, and present a clear value proposition. This page is designed to give you the resources to write smarter, faster, and more competitively.
Start With A Solid Foundation
-
Understand the Type of Solicitation
RFI - Request for Information
Used for market research. This is not a request to bid, but a way for federal agencies to learn what vendors can offer.RFQ – Request for Quote
Used when the federal agency knows what it wants and is mainly comparing prices. These are typically short, simple, and price driven.RFP - Request for Proposal
A formal request requiring a detailed proposal. Federal agencies evaluate based on technical ability, past performance, pricing, and how well your solution meets their needs. -
Read the Full Solicitation
Before you write a single word, study the solicitation like it’s your contract. Every line matters. Here’s what to look for:
Deadlines: Late submissions are automatically disqualified. Note the due date and time zone, and set internal deadlines to build in review time.
Evaluation Criteria: This tells you how your proposal will be scored. If 60% is based on technical approach and only 10% on price, don’t waste time undercutting competitors, instead, focus on proving your capability.
Submission Instructions: Agencies often require very specific formatting - file types, font sizes, section labels, even naming conventions. Miss one and your proposal could be tossed out.
Required Documents: This could include past performance references, technical volume, pricing sheets, subcontractor info, or even signed certifications. Create a checklist before you start.
-
Know Your Value
Government buyers aren’t just looking for the lowest price, they want reliable, qualified vendors who reduce risk and deliver results. That’s your edge.
Highlight what sets you apart:
Past Performance: Have you worked with government agencies before? Delivered under budget? Solved a complex problem? Show proof.
Certifications: Are you 8(a), WOSB, HUBZone, SDVOSB? That could open set-aside opportunities or give you preference in scoring.
Cost Savings: Can your solution reduce operational expenses, increase efficiency, or shorten timelines?
Innovation: Do you bring a unique approach, proprietary method, or advanced technology that adds value?
Tip: Don’t assume the reviewer will connect the dots, spell it out. Mirror the agency’s language and tie your strengths directly to their goals.
“You can’t build a reputation on what you’re going to do.”
– Henry Ford
Tools & Support
-
Grant Writing Essentials | What Every Entrepreneur Should Know
SBA's Grant Writing - Free Training
-
Empower to Grow
Individualized coaching and training to help disadvantaged small businesses and others grow with government contracts
-
Grant Writing and Grant Management Training
National workshops and courses for beginners to advanced professionals